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Participant Agreement

This Participant Agreement (“Agreement”) is a contract between you (“You/Your” or “Participant”) and THE REGENTS OF THE UNIVERSITY OF COLORADO, a body corporate, acting on behalf of the University of Colorado Boulder, a public institution of higher education created under the Constitution and the Law of the State of Colorado (the “University”), having offices located at 3100 Marine Street, Boulder, CO 80309.

In consideration of Your participation in the 2024 ESIIL Innovation Summit, the sufficiency of which is hereby acknowledged, You agree as follows:

Environmental Data Science Innovation & Inclusion Lab (“ESIIL”) is a National Science Foundation (“NSF”) funded data synthesis center led by the University. Earth Lab is part of the Cooperative Institute for Research in Environmental Sciences (CIRES) specializing in data-intensive open, reproducible environmental science. ESIIL will host the Summit in person from May 13 through May 16, 2024.

Innovation Summit Description

ESIIL's 2024 Innovation Summit will offer an opportunity to use big data to understand resilience across genes, species, ecosystems and societies, advance ecological forecasting with solutions in mind, and inform adaptive management and natural climate solutions. The Summit will support attendees to advance data-informed courses of action for resilience and adaptation in the face of our changing environment. It will be an in-person ‘unconference’, enabling participants to dynamically work on themes that most inspire them, with inclusive physical and intellectual spaces for working together. Over two and a half days participants will work in teams to explore research questions using open science approaches, including: data infrastructure, artificial intelligence (AI) and novel analytics, and cloud computing. Participants will be encouraged to work across and respect different perspectives, with the aim of co-developing resilience solutions. ESIIL will provide participants with opportunities to learn more about cultural intelligence, ethical and open science practices, and leadership in the rapidly evolving field of environmental data science. Overall, the Summit will capitalize on the combination of open data and analytics opportunities to develop innovative or impactful approaches that improve environmental resilience and adaptation.

How to Participate

You will join a team of environmental scientists, data experts, and coders to explore curated data, consider the objectivity of the data, propose a scientific question that can be addressed with all or some of the data sets, and analyze the data in an attempt to answer your scientific question. You will present your Work to the event community. ESIIL will provide environmental data, cyberinfrastructure, cyberinfrastructure and data analytics training, and technical support.

Representations and Warranties

By and through Your participation in the Summit, You represent and warrant the following:

  • You have read, understand, and agree to abide by the Code of Conduct and Respectful Inclusive Collaboration Guidelines for the 2024 ESIIL Innovation Summit (“Code of Conduct”).
  • Any decisions concerning the Code of Conduct, Official Rules, or any other matter relating to this Summit by the University is final and binding on all Participants.

Summit Assets

5.1 Access and Use

By participating in the Innovation Summit, You may receive access to certain datasets, webinars, and/or other copyrighted materials (collectively, the “Summit Assets”). You agree to follow all licenses, restrictions, and other instructions provided to You with the Summit Assets.

5.2 Disclaimer

The Summit Assets are provided “as is” without warranty of any kind, either express or implied, including, without limitation, any implied warranties of merchantability and fitness for a particular purpose. Without limiting the foregoing, the University does not warrant that the Materials will be suitable for Your Solution or that the operation or supply of the Summit Assets will be uninterrupted or error free.

5.3 Restrictions

You agree not to access or use the Summit Assets in a manner that may interfere with any other participants’ or users’ use of such assets, unless provided with express written consent by the University. Your access to and use of the Summit Assets may be limited, throttled, or terminated at any time at the sole discretion of the University.

5.4 Originality and Third-Party Materials

You represent that Your Work is Your original creation. If you obtain permission to include third-party materials, You represent that Your Work includes complete details of any third-party license or other restriction (including, but not limited to, related patents and trademarks) of which You are aware and which are associated with any part of Your Work. You represent and warrant that You will not submit any materials to the University that You know or believe to have components that are malicious or harmful. You represent that You will perform a reasonable amount of due diligence in order to be properly informed of third-party licenses, infringing materials, or harmful content associated with any part of Your Work.

5.5 Work Publication

You agree to make Your Work publicly available in GitHub under the MIT open-source license within five (5) months from the end of the Summit.

Limitation of Liability

TO THE EXTENT ALLOWED BY LAW, IN NO EVENT SHALL THE UNIVERSITY, ITS PARTNERS, LICENSORS, SERVICE PROVIDERS, OR ANY OF THEIR RESPECTIVE OFFICERS, DIRECTORS, AGENTS, EMPLOYEES OR REPRESENTATIVES, BE LIABLE FOR DIRECT, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES ARISING OUT OF OR IN CONNECTION WITH THE SUMMIT OR THIS AGREEMENT (HOWEVER ARISING, INCLUDING NEGLIGENCE). IF YOU HAVE A DISPUTE WITH ANY PARTICIPANT OR ANY OTHER THIRD PARTY, YOU RELEASE THE UNIVERSITY, ITS, PARTNERS, LICENSORS, AND SERVICE PROVIDERS, AND EACH OF THEIR RESPECTIVE OFFICERS, DIRECTORS, AGENTS, EMPLOYEES AND REPRESENTATIVES FROM ANY AND ALL CLAIMS, DEMANDS AND DAMAGES (ACTUAL AND CONSEQUENTIAL) OF EVERY KIND AND NATURE ARISING OUT OF OR IN ANY WAY CONNECTED WITH SUCH DISPUTES. YOU AGREE THAT ANY CLAIMS AGAINST UNIVERSITY ARISING OUT OF THE SUMMIT OR THIS AGREEMENT MUST BE FILED WITHIN ONE YEAR AFTER SUCH CLAIM AROSE; OTHERWISE, YOUR CLAIM IS PERMANENTLY BARRED.

Not an Offer or Contract of Employment

Under no circumstances will Your participation in the Summit or anything in this Agreement be construed as an offer or contract of employment with the University.

Additional Terms

  • You must be at least eighteen (18) years of age to participate in the Summit. The Summit is subject to applicable federal, state, and local laws.
  • The University reserves the right to permanently disqualify any person from the Summit that it reasonably believes has violated this Agreement, the Code of Conduct, and/or the Official Rules.
  • Any attempt to deliberately damage the Summit or the operation thereof is unlawful and subject to legal action by the University, which may seek damages to the fullest extent permitted by law.
  • The University assumes no responsibility for any injury or damage to Your or any other person’s computer relating to or resulting from entering or downloading materials or software in connection with the Summit.
  • The University is not responsible for telecommunications, network, electronic, technical, or computer failures of any kind; for inaccurate transcription of entry information; for any human or electronic error; or for Solutions that are stolen, misdirected, garbled, delayed, lost, late, damaged, or returned.
  • The University reserves the right to cancel, modify, or suspend the Summit or any element thereof (including, without limitation, this Agreement) without notice in any manner and for any reason (including, without limitation, in the event of any unanticipated occurrence that is not fully addressed in this Agreement).
  • The University may prohibit any person from participating in the Summit, if such person shows a disregard for this Agreement; acts with an intent to annoy, abuse, threaten, or harass any other entrant or any agents or representatives of the University (or any associated, partners, licensors, or service providers for the University); or behaves in any other disruptive manner (as determined by the University in its sole discretion).
  • Nothing contained in this Agreement shall be construed as an express or implied waiver by University of its governmental immunity or of the governmental immunity of the State of Colorado.
  • Your Work shall not contain any item(s) that are either export-controlled under the International Traffic in Arms Regulations, or that appear on the Commerce Control List (except as EAR99) of the Export Administration Regulations.

Dispute Resolution

This Agreement and the Summit shall be governed and construed in accordance with and governed by the laws of the state of Colorado without giving effect to conflict of law provisions.

Entire Agreement

This Agreement and the Event Code of Conduct, constitutes the entire agreement between the University and You with respect to the Summit and supersedes all previous or contemporaneous oral or written agreements concerning the Summit. In the event of a conflict between this Agreement and/or the Event Code of Conduct, the conflict shall be resolved with the following order of precedence:

  1. This Agreement
  2. The Event Code of Conduct

Severability

The invalidity, illegality, or unenforceability of any one or more phrases, sentences, clauses, or sections in this Agreement does not affect the remaining portions of this Agreement.

If you have questions about the Summit, please contact ESIIL at esiil@colorado.edu.

Guidelines for Intellectual Contributions and Credit

ESIIL Guidelines for Intellectual Contributions and Credit

Last update: 2024-05-16